How we process your Personal Data

Content:

How we process your Personal Data

Data controller

The Swedish Chemicals Agency (corp. ID no. 202100-3880) is responsible for processing of personal data and for ensuring that the Agency’s processing of personal data complies with current legislation.

What are personal data

Personal data is all information that can be linked directly or indirectly to a natural person. Examples of personal information are name, email address, postal address, phone number, photograph, social security number or login details.

Processing of personal data when you contact us

In general, we process personal data, e.g. name, phone number, e-mail address and postal address. In most cases, we do this with the legal basis of public interest and in the exercise of official authority.

We only collect and process personal data that is relevant to the stated purposes for our processing. Incoming personal data to the authority may be such as:

  • arrives via e-mail to the authority,
  • concern cooperation between other bodies, authorities or suppliers,
  • relate to education and other support measures,
  • which concerns companies who report to the Agency or
  • which comes in via the website kemi.se.

Personal data collected through the website kemi.se

Processing of personal data entered through the website may occur when you

  • sign up for our seminars or other events,
  • subscribe to our newsletters or press releases,
  • register as a user to the product register's web portal or the Inspections Guidance Network or
  • ask us questions or enter an issues report to us.

Personal data that you provide in conjunction with notifications for seminars or other events will only be saved as long as is required for the management of the event and in case it is necessary to follow up events.

Personal data you provide in connection with a subscription or ordering of information material will only be saved as long as you stay as subscriber or as long as it is required to deliver an order. You give us your consent to process your personal data and may terminate your subscription at any time.

Personal data that you provide when you register as a user in one of our login systems will only be saved as long as you remain as user of the system.

Personal data that you provide in connection with questions or reporting issues will be dealt with as a public act at the authority.

Right to restriction of processing of your personal data

For certain processing of personal data, we use the legal basis of consent, e.g. for subscriptions. A consent to processing personal data is valid until further notice. You have the right to withdraw your consent at any time. You can do this by contacting us either by

  • email to kemi@kemi.se,
  • or by sending a letter to
    The Swedish Chemicals Agency
    Box 2
    SE-172 13 Sundbyberg

Please note, however, that a withdrawal of your consent does not affect the legality of data processing before the consent was withdrawn. There may also be circumstances that prevent us from processing your personal data when you request it, for example, if your personal data is included in a public act.

Request access or rectification

You are entitled to contact us to get a registry extract with information about what personal data is processed concerning you or to request rectification, transfer, erasure or restriction of processing your personal data. The information required by the Swedish Chemicals Agency to be able to make a complete registry extract is

  • first and last name
  • social security number
  • e-mail address.

It is preferable if you also indicate the type of relationship you have had with the Agency and the time period in question.

A request for registry extracts can be easily done by

  • email to kemi@kemi.se,
  • or by sending a letter to
    The Swedish Chemicals Agency
    Box 2
    SE-172 13 Sundbyberg

Data Protection Officer

You can contact our Data Protection Officer through

  • email to kemi@kemi.se,
  • by sending a letter to
    The Swedish Chemicals Agency
    Box 2
    SE-172 13 Sundbyberg
  • or by telephone
    +468 519 41 100

If you have any complaints about our processing of your personal data

You are entitled to complain with The Swedish Data Protection Authority if you feel that we are processing your personal data incorrectly.

www.imy.seexternal link

Public access to information

The Swedish Chemicals Agency is a governmental authority and is bound by the principle of openness. This means that documents that you fill in and material in which you are involved may constitute a public document to which anyone at all may request access. We always perform a review if a request is made to release a document in order to see whether there is a question of confidentiality or whether it can be released in accordance with the Swedish Public Access to Information and Secrecy Act (2009:400).

Last published 5 January 2021